Programme Support Officer

Project Desciption

The Programme Support Officer is responsible for supporting a programme of projects with the day-to-day operations of coordinating progress and implementation. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of status reports.

FUNCTIONAL RESPONSIBILITIES

Summary of functions:

• Project Implementation
• Financial management
• Project Monitoring and Reporting
• Coordination and liaison
• Knowledge management and innovation
• Operational and logistical support

1. Project implementation

• Monitor project financials and advise the Programme Manager accordingly;
• Track expenditure and take relevant action when required to revise budgets (realignment and amendment);
• Supporting the project planning process;

2. Financial and procurement Management

• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Produce financial reports; including developing financial monitoring and reporting formats for projects.
• Alert the Programme Manager or any financial shortfalls and over-expenditures.
• Propose budget revision and initiate corrective action when necessary.
• Coordinate vendor communications, meetings, and reports as necessary

3.  Project monitoring and reporting

• Provide substantive inputs to assist the Programme Manager in the preparation of project reports
• and documents.
• Maintain records of project files and other supporting documents.

4. Operational and Logistic Support

• Review weekly Activity reports and quarterly financial reports with respect to outputs based on work plans and budget forecasts
• Liaise with finance and supply chain units in tracking commitments and disbursements.
• Identify operational, administrative, financial and other bottlenecks that may impede project delivery; recommend solutions and take appropriate remedial action
• Establish and monitor an internal control system for all administrative actions
• Perform other duties as assigned by the Programme Manager