SUMMARY OF PROFESSIONAL EXPERIENCE
A career in administration as an Executive Secretary and Administrative with sound experience in both the public and private sectors including Personnel and Administrative Functions, Legal Secretary, Stenographer and Recording Secretary.
A qualified professional with CPS designation, Secretarial Diploma, Diploma in Shorthand and Typewriting and Level 4 in Spanish from the Venezuelan Institute.
Ø Personnel Administration
Ø Recording and Preparing Minutes
Ø Legal Secretary
Ø Organizational and Interpersonal Skills
Ø Customer Service Skills
Ø Conversant in Spanish
Ø Proficiency in Microsoft Word, Excel, Outlook and Office Integration, Shorthand and Typewriting
Ø Accounting Packages (Platinum; Phoenix; and Sage 50 Accounting Software)
Ø Powerpay Payroll Package
o Attained 99% in Shorthand Examination
o Received special commendation from the Jamaica Defence Force (JDF) for recording and reproducing Court Martial Proceedings with accuracy and proficiency.
Employment & Professional Experience
2018 – 2020: Factories Corporation of Jamaica (FCJ)
Dec. 9, 2020: Executive Assistant to the Managing Director (Executive Office)
§ Take and reproduce Minutes of Monthly Management Meeting (Send out
Action Sheet, Agenda and Minutes in a timely manner.)
§ Prepare Managing Director’s Monthly Report.
§ Prepare Monthly Reports on Projects and send to our umbrella Ministry.
§ Arrange Meetings (to include Conference Calls)with Senior Officials (in Government) and other Stakeholders and all meetings in the Executive Office.
§ Follow up on Projects and all scheduled appointments.
§ Record and follow through on Invoices and Requisitions given to the MD for approval.
§ Draft and type letters for dispatch.
§ Preparation and editing of documents for presentation at Meetings and Conferences.
§ Proofreads and edits texts for adherence for format, grammar, punctuation and style;
§ Setting up and maintaining an effective Filing System.
§ Effectively manage a fast paced Executive Office.
§ Follow up on internal and external queries.
2012 – 2018 Urban Development Corporation (UDC)
§ Drafting Letters and Typing
§ Make arrangements for Meetings (booking Conference Room and ensure refreshment is served)
§ Taking Minutes at Meetings, transcribe and distribute in a timely manner
§ Prepare Monthly Report of the Department for the Deputy General Manager
§ Input date in the Peach Tree Accounting System
§ Listen to complaints and handle appropriately
§ Assist walk-in Customers and Customers on the telephone
§ All Secretarial Functions
2009 – 2012 Total Credit Services Limited (Subsidiary of the Jamaica National Building Society – JNBS)
§ Assist walk-in Customers and Customers on the telephone, assess and refer to appropriate Officer
§ Bad Debt Collection (including reduction and follow up on legal matters.)
§ All Administrative functions to ensure customer satisfaction and team building.
2006 – 2009 Management Control Systems Limited (Subsidiary of the Jamaica National Building Society
(JNBS) – Position made redundant – employed in another Subsidiary.
Administrative Assistant – Personnel and Administrative Department
§ Provide Secretarial and Administrative support to entire Organization comprising 100 employees.
§ Provide personnel assistance to Manufacturers Credit & Information Services (MCIS), a subsidiary of Management Control Systems Limited.
2005 Auditor General’s Department (Acting Position)
Acting Executive Secretary 1 (OPS/SS4)
2004 – 2005 Ministry of Justice – Executive Secretary II (OPS/SS5)
1997 – 2004 The Gleaner Company Limited (Resigned)
Secretary – Collections Department
1996 – 1997 H. McCaulay Orrett Limited (Agent for Sea-Land Service Inc.)
Secretary (Personnel & Administration Department) – Company Closed
1995 – 1996 The National Housing Corporation (NHC) – Resigned
Executive Secretary (Legal Department)
§ Record and produce Minutes of Board Meetings, Joint Venture and Staff Meetings
§ Assist with the typing of Legal Documents (Always ensured accuracy and delivery of Minutes in a timely manner.)
1993 – 1995 Houses of Parliament (Gordon House) – Resigned
1993 National Task Force on Crime – Acting Executive Secretary I
Transferred – Project completed.
1991 – 1993 Ministry of Public Utilities, Mining & Energy
Senior Secretary/Stenographer (ST IV) – Transferred for promotion
1991 Natural Resources Conservation Department – Acting Senior Secretary
Transferred for promotion
1989 – 1990 Ministry of National Security – Secretary/Stenographer (ST III)
Transferred for promotion.
1986 – 1989 Jamaica Defence Force (JDF) – Temporary Typist/Clerk (ST I)
Transferred for promotion.
1978 – 1981 Certificate in Secretarial Studies – Dinthill Technical High School
1983 – 1984 Diploma in Secretarial Studies – Eastern Academy Private High
1985 – 1986 Diploma in Shorthand & Typewriting – Holy Childhood Commercial College
Examinations: Subjects in the following:-
Royal Society of Arts Examinations (RSA)
General Certificate Examination (GCE)
Jamaica School Certification Examination (JSCE)
1988 Computer Skills & Literacy (Credit) – Vilcomm Institute
1999 Microsoft Excel – Institute of Management Services
1999 Microsoft Word – Institute of Management Services
1999 Microsoft Outlook & Office Integration – Institute of Management Services
2011 Microsoft Excel Level 1 – ComAid (Computer Training and Services)
2017 Professional Trainers Institute
Minutes Writing and Note Taking
2008 Jamaica Association of Secretaries and Administrative Professionals
Enhancing Communication in Today’s Diversified Workplace
Ø Communicating with Influence and Finesses
Ø Winning Presentation Skills for Administrative Professionals
2007 JN Group Learning & Development Centre – Training in Telephone Techniques
2001 Jamaica Association of Secretaries and Administrative Professionals
Harnessing the Workforce for Competitive Advantage 2001
Reference: Will be available on request.
We will review the reports from both freelancer and employer to give the best decision. It will take 3-5 business days for reviewing after receiving two reports.