Events Manager

From Thought To Finish

November 2008 - April 2016

Events and Operations Management Skills
• Co-ordinated all details relating to an event to ensure that high standards were maintained and clients’ needs were met. This included but was not limited to: event’s décor, layout and set up, budget preparation, risk management, menu planning, staffing, procurement of services and goods, checklists, management of cross-functional teams and maintaining an atmosphere of team spirit.
• Supervised and delegated tasks to various staff members
• Implemented procedures for stock inventory / storage and free flow of information
• Coordinated suppliers, handled client queries and troubleshooting on the day of events to ensure that all runs smoothly
• Created integrated planning timelines to coordinate pre and post-event logistics, transportation, security, and allocation of services

Administrative Skills, Budget and Resource Management
• Coordinated and chaired staff briefings and Managerial meetings and prepared minutes for such meetings
• Produced detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets) for existing and potential clients
• Completed and ensured the delivery of Proforma invoices and invoices to clients and ensured that collections were done in a timely manner
• Budget preparation, monitoring, and post-event account reconciliation
• Completed projects on or under budget while exceeding client expectations
• Coordinated cross-functional team to ensure project completion within budget

Marketing and Communication Skills
• Managed client communication mediums and ensured that coordinators maintained excellent customer relations and in a timely manner
• Effectively communicated with people at any level of business and management
• Liaised with clients and designers to create and implement marketing strategies for an event (trade shows, corporate events, parties, conferences, meetings)
• Post-event evaluations (including data entry and analysis and producing reports for event stakeholders)